Commercial Administrator

We are currently recruiting a full time Commercial administrator to join our team. The role will be a full-time permanent position, with hybrid working available for the ideal candidate. The role will be based in Marylebone, London from March / April 2023; however, an immediate start is preferable in our current location.

You will be reporting to our senior commercial administrator and your duties will include but are not limited to:

• General cost capture of the project costs, which will broadly comprise of:
  • Reviewing the cost ledgers, which will be generated from head office using our accounting software.
  • Filing all invoices on the shared data platform.
  • Liaising with the project team to ensure all invoices are cost coded. Monitoring our purchasing systems to ensure all costs are accounted for (and accrued where applicable) on a weekly / monthly basis.
  • Coordinating with project staff (site and design) to ensure timesheets are recorded, cost coded, and signed off by the appropriate persons each week.
  • Reviewing weekly site costs alongside the ledger(s) and generating weekly reports to identify any discrepancies present.
• Ensuring all invoices are logged and sent to the accounts department.
• Keeping all filing up to date and organised, and ensuring all information is stored on the shared data platform.
• Ad hoc duties when required.

The ideal candidate will have:

• Excellent IT skills with a solid understanding of Microsoft Windows and Outlook packages.
• Excellent attention to detail.
• Organised and ability to prioritise.
• Ability to be proactive and act on own initiative.
• Excellent verbal and written communication.
• Ability to work well as a team.

Experience in the Construction Industry is preferable but not essential.