Posted on: 19th September, 2023

Location: Kilcolgan, Galway

Ref No. - IRE_HO_FOA_105

Ward & Burke are currently seeking to recruit an experienced front office administrator for our head office, Kilcolgan.

Responsibilities include but are not limited to:

  • Answer telephones, taking messages, route calls as needed and answer general queries.
  • Act as the first point of contact for internal and external stakeholders.
  • Assist and manage travel and meeting room bookings while maintaining the head office shared calendar.
  • Prepare meeting rooms for events and meetings.
  • Collect and sort post daily.
  • Organise incoming and outgoing deliveries.
  • Assist the account payable department with general administration.
  • Maintain the office, ensuring all areas are presentable at all times and that head office protocols are adhered too.
  • Conducting a regular stock-take, ordering supplies and liaising with suppliers.
  • Ensure office maintenance, liaising with maintenance companies, scheduling and logging call outs and servicing of air conditioning, elevator etc.
  • Assist with other ad-hoc duties as required.

Key Skills required:

  • Minimum 3-5 years’ experience in a front office administrator role.
  • Excellent communication skills, both verbal and written.
  • IT proficient particularly with Microsoft Office packages.
  • Excellent attention to detail and organisation skills with strong time management and the ability to multi-task.

Part-time, Monday – Friday, morning hours, some flexibility may be required on occasion.

Salary: Depending on Experience


Please compete the form below or email a cover letter and CV to referring job code: IRE_HO_FOA_105 to apply.